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Open tender · Notice 091331-2026

DBS Checking Services for Imperial War Museums

Imperial War Museums

Value
£89k
Closes
19 Oct 2026 (4 days)
Where
UK-wide
Lots
1
Suitable for SMEs
Yes, says the buyer
Contract
1 Jan 2027 – 31 Dec 2029

In plain English

Imperial War Museums wants a supplier to provide an online DBS (Disclosure and Barring Service) screening system, covering candidate registration, identity and right-to-work checks, secure data hosting and reporting. The contract runs for three years from 1 January 2027 to 31 December 2029, with an option to extend by a further year, valued at £88,750 including that extension.

Good fit for: Specialist DBS umbrella body or background-checking service providers with a secure online screening platform.

The catch:
  • Must support both basic and enhanced DBS checks
  • Must support right-to-work checks via an appropriate third-party partner
  • Must support international checks for candidates who lived, worked or studied abroad
  • Secure hosting and data retention/deletion requirements

Written with AI from the official notice. Check the notice before relying on it.

What the buyer says

IWM is tendering for the provision of a Disclosure and Barring Service (DBS) screening solution, including candidate registration, data capture, identity verification, right to work checks, communication with candidates, secure hosting, retention and deletion of information, and reporting to IWM. The service provider will be required to provide a secure online system that enables IWM to initiate, manage and monitor DBS screening checks for candidates. The solution must support both basic and enhanced screening levels, allow IWM to register candidates, and provide candidates with a clear and accessible process for submitting required information and documentation. The solution must also support identity document upload, candidate-led submission of identification documents, right to work checks completed by an appropriate third-party partner, and international checks where a candidate has lived, worked or studied outside the UK. Where applicable, the solution must support checks using share codes for international passports outside the UK and Ireland. IWM is advertising a three-year contract, with the option to extend by a further one-year period. Please note that the advertised value of the contract anticipates that IWM will choose to use the extension. Access Code: 7UP57S75YK For more information about this opportunity, please visit the eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-services-except-placement-and-supply-services./7UP57S75YK To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7UP57S75YK

Procedure: Below threshold - open competition (Open: anyone can bid (a lower-value contract with lighter rules)). Published 28 Sep 2026.

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