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Open tenders / Cleaning

Open tender · Notice 097598-2026

Cotham School ~ Cleaning Tender

Cotham School

Value
£1.5m
Closes
26 Feb 2027 (110 days)
Where
South West
Lots
1
Suitable for SMEs
Yes, says the buyer
Contract
1 Aug 2027 – 31 Jul 2030

In plain English

Cotham School in Bristol wants a contractor to provide cleaning services across three sites (Cotham School, Cotham Learning Community and Stoke Lodge Playing Fields) for 3 years from 1 August 2027 to 31 July 2030, with an option to extend by up to a further 1+1 years. The contract is fixed price, invoiced monthly, with monthly reconciliation against actual hours worked.

Good fit for: Commercial cleaning contractors experienced in school or multi-site cleaning contracts, able to guarantee staff cover for planned and unplanned leave.

The catch (with the notice's own words):
  • Must always deliver the tendered hours, with cover for staff absences The Trust requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.
  • Shortfalls in hours trigger financial credits back to the school If the hours worked are less than those budgeted a credit will be required by the schools.

Written with AI from the official notice. Check the notice before relying on it.

What the buyer says

The successful Supplier will be required to provide cleaning services for Cotham School. Two sites listed below of the school are included in the tender, and we are seeking tender submissions for the whole contract. Cotham School has an excellent reputation in Bristol built upon its results and student performance ranked one of the best. The successful contractor will be required to deliver a service and meet the requirements of the specification at each site from the contract commencement. 1 - Secondary Schools 1 – Sixth form centre The process is to be inclusive of the requirements for the following locations: •Cotham School, Cotham Lawn Road, Cotham, Bristol, BS6 6DT •Cotham Learning Community, Charnwood House, 30 Cotham Park, Bristol, BS6 6BU •Stoke Lodge Playing Fields, Stoke Lodge, West Dene, Bristol, BS9 2BH The contract being tendered is for 3 years in duration from 1st August 2027 until 31st July 2030, with the option to extend for further terms of 1 +1 years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly. Whilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit. The Trust requires that the tendered number of hours are always worked, and the successful contrac…

Read the official notice Tender documents

Getting the documents

litmustms.co.uk (linked from the notice).

Procedure: Competitive flexible procedure (Flexible: the buyer sets the stages, often a shortlist first, then bids). Published 15 Oct 2026.

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