Open tender · Notice 104330-2026
Communal Cleaning and Window Cleaning — Stage 1 - Procurement Specific Questionnaire (PSQ) - ID730
- Value
- £1.8m
- Closes
- 11 Dec 2026 (33 days)
- Where
- West Midlands
- Lots
- 1
- Suitable for SMEs
- Yes, says the buyer
- Contract
- 10 May 2027 – 10 May 2032
In plain English
Trent & Dove Housing wants one contractor to clean communal areas, Independent Living / Over-55 schemes and its Trinity Square offices, plus window cleaning, deep cleaning and floor treatment, across its homes in the West Midlands. The contract runs from 10 May 2027 to 9 May 2032 (three years plus two optional 12-month extensions) and is estimated at £1,820,000 in total; the first-stage questionnaire is due by 11 December 2026.
Good fit for: A commercial cleaning and window cleaning company with experience in housing or multi-site contracts in the West Midlands.
- Two-stage process: only up to six firms get to bid
intends to invite up to six of the highest-scoring compliant Suppliers to progress to Stage 2 – Invitation to Tender (ITT).
- Financial standing and technical capability will be checked
This stage will assess supplier eligibility, exclusion grounds, economic and financial standing, technical capability and the project-specific selection criteria.
- Digital monitoring and attendance records expected
structured reporting, digital monitoring, auditable attendance and completion records, and clear performance standards
Written with AI from the official notice. Check the notice before relying on it.
What the buyer says
Trent & Dove Housing is seeking to appoint a single suitably qualified and experienced contractor to deliver an integrated communal cleaning and window cleaning service across its housing portfolio and corporate premises. The contract will include programmed communal cleaning, cleaning of shared areas within Independent Living / Over-55 schemes, corporate cleaning at Trinity Square, and cyclical and, where required, ad-hoc window cleaning, deep cleaning and floor-treatment services. The objective of the procurement is to provide consistently clean, safe, hygienic and presentable environments for residents, visitors and colleagues, while improving service quality, accountability and value for money. The contract will also provide greater visibility of service delivery through structured reporting, digital monitoring, auditable attendance and completion records, and clear performance standards. The contract is intended to be awarded for an initial three-year period, with the option to extend for two further 12-month periods, subject to satisfactory performance. Stage 1: Stage 1 – Procurement Specific Questionnaire (PSQ) / Conditions of Participation. Suppliers are required to complete and submit the Stage 1 PSQ in accordance with the attached procurement documents. This stage will assess supplier eligibility, exclusion grounds, economic and financial standing, technical capability and the project-specific selection criteria. Following evaluation, Trent & Dove Housing intends to invite up to six of the highest-scoring compliant Suppliers to progress to Stage 2 – Invitation to Tender (ITT). Suppliers should read all attached Stage 1 documents carefully before submitting their response.
Getting the documents
api.esourcingdata.com (the buyer's own site, usually free to register).
Procedure: Competitive flexible procedure (Flexible: the buyer sets the stages, often a shortlist first, then bids). Published 3 Nov 2026.
What similar contracts went for
Similar contracts went for £740k to £3.4m (9 since 2025; 4 won by small firms).
| Contract | Won by | Value | Awarded |
|---|---|---|---|
| Cleaning and Porterage, Window Cleaning and Pest Control Services. Greater London Authority (GLA) | Abm Facility Services UK Limited | £2.5m | 5 Oct |
| Communal Cleaning, Window cleaning & Gutter cleaning Aspire Housing | aAFD Services | £2.3m | 20 Jul |
| NHG - Internal Cleaning, External Cleaning (Yard work), Window Cleaning and Bulk Waste - Essex Notiing Hill Genesis | Cleanscapes Ltd SME | £1.6m | 21 May |
| NHG - Internal Cleaning, External Cleaning (Yard work), Window Cleaning and Bulk Waste - Essex Notiing Hill Genesis | PCMS Cleaning Services Limited SME | £2.1m | 21 May |
| LHP515 Communal Cleaning and Office Cleaning Lincolnshire Housing Partnership | Green Commercial Cleaning SME | £1.5m | 30 Apr |
| HRA Estate Services Communal Cleaning Medway Council | Norse Commercial Services Ltd | £2.8m | 30 Apr |
| Lot 1 - Communal Cleaning & Window Cleaning - Glen Bromford Flagship Limited | Glen Group Ltd. SME | £2.6m | 21 Nov |
| Lot 1 - Communal Cleaning & Window Cleaning - Pinnacle Bromford Flagship Limited | Pinnacle FM Limited | £3.4m | 21 Nov |
| Communal Cleaning Lot 2 and Lot 3 Midland Heart Limited | Chequers Contract Services Limited | £740k | 16 Oct |
From the award notices on Find a Tender and Public Contracts Scotland. Values are as each notice states them and cover the contract's whole term: most notices give the value before VAT, but about one in seven gives only a figure including VAT. AI picked these as the same kind of work and can be wrong, so check what each one included before you price.
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