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Planned procurement · Notice 105058-2026

Fleet Related Plant Equipment Repairs & Maintenance

The Police and Crime Commissioner for Northumbria

Value
£400k
Stage
Early notice
Where
North East
Lots
1
Suitable for SMEs
Yes, says the buyer
Contract
1 Jul 2027 – 30 Jun 2030

In plain English

Northumbria Police (the Police and Crime Commissioner for Northumbria) wants a supplier to inspect, service, calibrate and repair fleet workshop, lifting, calibration and cleaning equipment (over 250 items across about 64 locations), with replacement parts and equipment supplied where needed. The planned term is 3 years from 1 July 2027 with two optional 12-month extensions, worth about £400,000 excluding VAT over the full term; this is currently a Request for Information to test the market, not an open tender.

Good fit for: Equipment maintenance and inspection firms that can cover workshop and lifting equipment (LOLER and PUWER checks) and calibration across many sites.

The catch (with the notice's own words):
  • Not open for bids yet: market engagement only A Request for Information (RFI) is being undertaken to assess supplier capability, available procurement routes, framework availability
  • Must deliver the whole requirement under one contract the market's ability to deliver the full requirement under a single contractual arrangement
  • Wide spread: about 64 locations more than 250 Fleet, Workshop, Compliance, Lifting and Cleaning Equipment assets distributed across approximately 64 locations

Written with AI from the official notice. Check the notice before relying on it.

What the buyer says

Provision of Fleet Related Plant Equipment Repairs & Maintenance Services across the Northumbria Police estate. The requirement includes the inspection, servicing, maintenance, calibration, repair and statutory compliance of Fleet workshop equipment, lifting equipment, calibration equipment and cleaning equipment located across multiple operational and support locations. The scope is expected to include: Planned preventative maintenance. Reactive repairs and breakdown support. LOLER inspections. PUWER inspections. Calibration services. Asset management and compliance reporting. Supply and installation of replacement parts. Supply and installation of replacement equipment where required. Asset lifecycle management and repair-versus-replacement recommendations. The current asset portfolio comprises more than 250 Fleet, Workshop, Compliance, Lifting and Cleaning Equipment assets distributed across approximately 64 locations throughout the Authority's estate. The proposed contract term is 3 years with the option to extend for a further 2 x 12-month periods. The estimated award value is approximately £400,000 excluding VAT over the full potential contract term. A Request for Information (RFI) is being undertaken to assess supplier capability, available procurement routes, framework availability and the market's ability to deliver the full requirement under a single contractual arrangement. The outcome of the market engagement exercise will inform the final procurement strategy and route to market.

Read the official notice

What happens next

This is an early notice: the buyer is planning a tender, and its documents come when the tender is published. Read the official notice for the details.

Procedure: not stated. Published 5 Nov 2026.

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