Open tenders / Events, arts & leisure
Open tender · Notice 15b9ff68-2745-41d1-8b7c-fab59581460d
Oakengates Carnival and Parade - Organisation and Delivery
Oakengates Town Council
- Value
- Value not stated
- Closes
- 24 Nov 2026 (16 days)
- Where
- West Midlands
- Lots
- 1
- Suitable for SMEs
- Yes, says the buyer
- Contract
- 7 Dec 2026 – 30 Sep 2027
In plain English
Oakengates Town Council wants an event management company to plan, promote and run a carnival and parade in Oakengates, Telford, in summer 2027 (date to be agreed). The contract runs from 7 December 2026 to 30 September 2027, and no value is stated.
Good fit for: Event management companies with experience running public community events, parades or festivals.
- Must show public liability insurance
Insurance: evidence of public liability
- Two client references required
contact information for at least two previous clients who can attest to the company's capabilities.
- Paper bids only, in a sealed envelope, by 5pm on 24 November 2026
Written tenders must be received by Oakengates Town Council in a sealed envelope marked 'Oakengates Town Council - Carnival Tender'
Written with AI from the official notice. Check the notice before relying on it.
What the buyer says
Oakengates Town Council is looking to appoint a qualified and experienced event management company to organise and deliver a carnival and parade in Oakengates, Telford in the Summer of 2027 (date to be agreed). Under the direction of the Council, the successful bidder will be responsible, for the following: • Event Planning and Coordination: develop a comprehensive plan for the carnival, including timelines, logistics, and contingency plans. • Entertainment and Activities: arrange for a diverse range of entertainment options, including live performances, games, and interactive activities. • Vendor Management: coordinate with food and merchandise vendors to ensure a wide variety of offerings. • Marketing and Promotion: develop and execute a marketing strategy to promote the event and attract attendees. • Health and Safety: ensure all health and safety regulations are met, including crowd control, first aid, and emergency procedures. • Income Generation - identify potential income generating opportunities to support the cost of the event. • Post-Event Evaluation: provide a detailed report on the event's success, including attendance figures, feedback and recommendations for future events. Interested companies are required to submit the following: • Company Profile: a brief overview of the company, including relevant experience and qualifications. • Proposed Plan: a detailed proposal outlining the approach to organising and delivering the carnival and parade. • Budget: a comprehensive budget breakdown, including all anticipated costs. • Insurance: evidence of public liability • References: contact information for at least two previous clients who can attest to the company's capabilities. Late submissions will not be considered and Oakengates Town Co…
Getting the documents
The notice doesn't say where the documents are. Ask the buyer at townclerk@oakengates-tc.gov.uk, or read the official notice for how to take part.
Procedure: Open procedure (below threshold). Published 27 Oct 2026.
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