Open tender · Notice 089975-2026
Framework Agreement for AI Enabled Transcription Tools
Caerphilly County Borough Council
- Value
- £8m
- Closes
- 23 Oct 2026 (29 days)
- Where
- Wales
- Lots
- 1
- Suitable for SMEs
- Yes, says the buyer
- Contract
- 1 Dec 2026 – 30 Nov 2029
In plain English
Caerphilly County Borough Council wants to set up a list of approved suppliers it can call on for AI-powered transcription and meeting summary tools, covering recording, transcription, summarising and managing audio or video content, with Welsh language and accessibility features. The list runs for three years from 1 December 2026 to 30 November 2029, with an estimated total value of £8 million across all users.
Good fit for: Software firms supplying AI transcription or meeting-notes tools, especially with Welsh language support.
Watch out: Welsh language capability and accessibility features are required; Work is only won through later mini-competitions or direct awards, so a place on the list doesn't guarantee any orders; Full requirements sit in the tender documents, which you must read before bidding
Written with AI from the official notice. Check the notice before relying on it.
What the buyer says
Caerphilly County Borough Council (the “Council”) is seeking to establish a Framework Agreement for AI Enabled Transcription Tools (the “Framework”). The purpose of the Framework is to support the Council to deliver a range of AI Transcription Tools to meet the varying needs of Council. The Procurement process will follow an open framework in line with the Procurement Act 2023 for an AI Enabled Transcription Tools for a multi provider framework with capability for mini competition and direct awards (where permissible) with providers who are successful in being awarded to the framework agreement. All successful Bidder(s) that have met the advertised award criteria will be placed on the framework for competed services, awards following mini-competitions and or Standard Services awards without re-opening competition) (where permissible). There will be no limit to the number of Suppliers to be awarded to the framework agreement following the evaluation of applications. All Bidders will need to satisfy the advertised award criteria as set out in this document to be placed on the framework agreement. The Council is seeking to establish a Framework Agreement for the provision of AI-enabled transcription and meeting intelligence tools. The proposed solutions shall support the recording, transcription, summarisation and management of meetings, discussions and other authorised audio or video content to support a wide range of Council services and business functions. The Council is seeking solutions that reduce administrative burden, improve efficiency and record keeping, support information management requirements, enhance workplace productivity, support accurate creation of documents and, provide Welsh language capability and accessibility features. The Framework Agreement …
Procedure: Open procedure. Published 23 Sep 2026.
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