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Planned procurement · Notice 088003-2026

GWR Time and Attendance System

First Greater Western Limited

Value
£2.5m
Stage
Early notice
Where
South West
Lots
1
Suitable for SMEs
Not stated
Contract
1 Nov 2027 – 30 Oct 2032

In plain English

Great Western Railway is sounding out the market ahead of buying a new time and attendance system to replace the three it currently uses, covering rostering, clock-in/out (including mobile and geofencing), leave and absence, fatigue compliance and approval workflows. The contract is expected to run five years from 1 November 2027, with an estimated value of £2.5m.

Good fit for: Workforce management or time and attendance software suppliers used to large, shift-based organisations.

Watch out: Contract may transfer to a new public sector operator of GWR, or be moved under a government transfer scheme, so the eventual customer could change; This is early market engagement, not the actual tender, so no deadline or buying process is set out yet; System must integrate with existing HR, payroll and safety processes across a large rail workforce

Written with AI from the official notice. Check the notice before relying on it.

What the buyer says

This procurement process is being advertised and run by First Greater Western limited on its own behalf and on behalf of the successor operator of the rail passenger transport services in respect of Great Western Railway (GWR). That successor operator will be a public sector company, is expected to be a wholly owned subsidiary of DfT OLR Holdings Limited and will be ultimately owned by the Secretary of State for Transport. The date for transfer of the current operations to the successor operator is not yet confirmed. Where the transfer is completed before contract award under this procurement process, the successor operator may elect (but will not be obliged) to carry on with this procurement process in place of GWR, by taking on the role of contracting entity from the date of completion of the transfer (with this notice and all other procurement documents to be interpreted accordingly). Where the transfer is not yet completed by the time of contract award, contractual rights may be included in the contractual arrangements to enable transfer to the successor operator. Bidders should note that this procurement process (if ongoing), or any awarded contract, may be included in a transfer scheme made by the Secretary of State under section 12 of the Railways Act 2005, or the transfer may be effected outside of, or separate from, such a scheme. If transfer takes place before the contract award the successor operator shall assume all the rights of the Client set out in this document. All references to the Client shall be deemed to refer to the successor operator for the purposes of this procurement and the successor operator shall be entitled to continue or terminate this procurement as if it was involved. This Preliminary Market Engagement will help GWR understand capability…

Procedure: not stated. Published 17 Sep 2026.

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