Open tenders / Legal, finance & audit
Open tender · Notice 102992-2026
Payroll Services for Spencer Academies Trust
- Value
- £1.1m
- Closes
- 17 Nov 2026 (9 days)
- Where
- East Midlands
- Lots
- 1
- Suitable for SMEs
- Yes, says the buyer
- Contract
- 1 Feb 2027 – 31 Jan 2031
In plain English
Spencer Academies Trust wants a provider to run fully managed payroll for about 2,900 staff across 27 academies and its central team, covering pensions (Teachers' Pension Scheme and Local Government Pension Scheme), year-end, reporting and staff self-service. The contract runs from 1 February 2027 for an initial three years with options to extend by up to two more years, estimated at £1,100,000, and bids close on 17 November 2026.
Good fit for: Established payroll bureaus or outsourcing providers with experience of school and public-sector pensions.
- Two-stage process: questionnaire first, then shortlist
Suppliers will first complete a Supplier Participation Questionnaire, following which shortlisted suppliers will be invited to submit a tender.
- Must handle Teachers' Pension Scheme and LGPS administration
administration of Teachers' Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) arrangements
Written with AI from the official notice. Check the notice before relying on it.
What the buyer says
Spencer Academies Trust is seeking to appoint a suitably qualified and experienced provider for the delivery of fully managed payroll services. The contract will support approximately 2,900 employees across 27 academies and the Trust's central services team. Services are required to include, but are not limited to, payroll processing, pension administration, statutory deductions and submissions, year-end processing, payroll reporting, employee self-service functionality, management information, regulatory compliance, and customer support. The successful provider will be expected to support the education sector requirements of the Trust, including administration of Teachers' Pension Scheme (TPS) and Local Government Pension Scheme (LGPS) arrangements, integration with Trust systems, implementation and mobilisation services, data migration, and ongoing service delivery. The contract will be awarded for an initial term of three years with options to extend for up to a further two years in annual increments. The procurement is being conducted using a Competitive Flexible Procedure in accordance with the Procurement Act 2023. Suppliers will first complete a Supplier Participation Questionnaire, following which shortlisted suppliers will be invited to submit a tender.
Getting the documents
Attached to the official notice, free to download without registering:
Procedure: Competitive flexible procedure (Flexible: the buyer sets the stages, often a shortlist first, then bids). Published 30 Oct 2026.
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