Open tenders / Events, arts & leisure
Open tender · Notice 096921-2026
Archive Activity Management System
- Value
- £170k
- Closes
- 9 Nov 2026 (1 days)
- Where
- London
- Lots
- 1
- Suitable for SMEs
- Not stated
- Contract
- 1 Mar 2027 – 31 Mar 2029
In plain English
The British Film Institute wants to replace its outdated bespoke software with a new system to request, track and report on activities carried out on items in the BFI National Archive, such as viewings, bookings and restoration projects. The contract would run from 1 March 2027 to 31 March 2029, with an estimated value of £170,000.
Good fit for: Software suppliers specialising in document or collections management systems for archives, museums or libraries
Written with AI from the official notice. Check the notice before relying on it.
What the buyer says
The BFI National Archive has used a bespoke software to track activity on collections items since 2011. This system has reached end-of-life and is no longer fit for purpose. The BFI National Archive needs a software which enables us to request and track interactions or activities carried out on collections items, and report on this. It will be for internal staff use only and process no financial data. This software is critical to enabling the Archive to provide key services, like the Research Viewing Service, archive bookings for FIAF members, donor access and restoration projects.
Getting the documents
in-tendhost.co.uk/bfi/aspx/Home (the buyer's own site, usually free to register).
Procedure: Below threshold - open competition (Open: anyone can bid (a lower-value contract with lighter rules)). Published 14 Oct 2026.
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