Planned procurement · Notice 097806-2026
Access and Collections Management System
- Value
- £350k
- Stage
- Early notice
- Where
- Scotland
- Lots
- 1
- Suitable for SMEs
- Not stated
- Contract
- Not stated
In plain English
National Records of Scotland is asking suppliers for information on software to replace Axiell CALM, its collections management system, which stops being supported on 31 December 2027. The replacement would cover accessioning, cataloguing, conservation, search room and reader services, and online public discovery, with an estimated value of £350,000; this is a Request for Information only, not a call for bids, and no deadline or contract length is stated.
Good fit for: Software firms that supply archive, library or collections management systems and want to shape a future tender.
- Not open for bids yet
This exercise is a Request for Information only and does not constitute an Invitation to Tender.
Written with AI from the official notice. Check the notice before relying on it.
What the buyer says
National Records of Scotland (NRS) is a Non-Ministerial Department of the Scottish Government. Our purpose is to collect, preserve and produce information about Scotland's people and history and make it available to inform current and future generations. This includes selecting, preserving and making available the national archives of Scotland. NRS currently relies upon Axiell CALM as its primary collections management system. The system forms part of a wider Access and Collections Management ecosystem supporting accessioning, cataloguing, conservation, search room services, reader services, collection access and online public discovery. Axiell CALM reaches end-of- support on 31 December 2027, creating a requirement to identify and implement a replacement solution before this date. This Request for Information (RFI) is intended to help NRS understand the current market and determine whether suitable commercial solutions exist that can replace the current collections management capability and potentially consolidate a number of associated legacy applications into a more integrated platform. This exercise is a Request for Information only and does not constitute an Invitation to Tender.
What happens next
This is an early notice: the buyer is planning a tender, and its documents come when the tender is published. Read the official notice for the details.
Procedure: not stated. Published 16 Oct 2026.
Similar open tenders
- Network Operating System (Cisco) · East Riding of Yorkshire Council · closes 11 Nov
- Company Information Database Subscription · Competition and Markets Authority · closes 11 Nov
- Theatre Event Management Software · Surrey Heath Borough Council · closes 11 Nov
- ICT Data Platform Consultancy Services · Ayrshire College · closes 11 Nov
- "Your Education Technology" An Open Framework (PA 2023) for the provision of ICT products, services, and solutions. · Nexus Multi Academy Trust · closes 11 Nov
Want tenders like this, matched to your firm?
Winnable emails the few new tenders that fit you each weekday, with the catch spelled out. £29/month after a 14-day free trial (no card needed).