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Planned procurement · Notice 098823-2026

Integrated human resources, payroll and workforce management system

Hafod Housing Association

Value
£1
Stage
Early notice
Where
Wales
Lots
1
Suitable for SMEs
Not stated
Contract
1 Apr 2027 – 31 Mar 2032

In plain English

Hafod Housing Association wants a single system covering HR, payroll and workforce management for about 1,100 employees, including set-up, moving existing data, hosting, ongoing support and staff training. The contract is planned to run from 1 April 2027 to 31 March 2032, and this notice is not yet a call for bids: Hafod is inviting software providers to request a 60-minute private online dialogue by 3:00 PM on 4 November 2026.

Good fit for: Software companies that supply cloud HR and payroll systems and can handle implementation, hosting and support.

The catch (with the notice's own words):
  • Must handle staff with multiple posts employees which may hold multiple posts within the organisation and as such must be able to make independent calculations for each position held
  • Full service needed: migration, hosting, support, training implementation, data migration, continuous system hosting, ongoing technical support, and end-user training
  • Short email application needed to get a dialogue slot brief expression of interest (maximum two pages of A4 detailing their product overview)

Written with AI from the official notice. Check the notice before relying on it.

What the buyer says

Hafod is seeking tenders for a modern information system solution combining HR management, payroll processing and workforce management. The solution must support approximately 1,100 active employees which may hold multiple posts within the organisation and as such must be able to make independent calculations for each position held. Core functional modules required include personal administration, time & expenses management, absence & leave management and employee self-service. The scope encompasses implementation, data migration, continuous system hosting, ongoing technical support, and end-user training. Following the publication of this notice, Hafod intends to hold confidential, one-to-one virtual dialogue sessions with software providers to discuss current innovations in HR, payroll and workforce management automation. During this session, Hafod will outline the project scope, high-level requirements, indicative procurement timeline and pose questions to the supplier. Providers wishing to be considered for a 60-minute dialogue slot must submit a brief expression of interest (maximum two pages of A4 detailing their product overview) via email to procurement@hafod.org.uk by 3:00 PM GMT on 04th November 2026. Please use the subject line: "Fusion PIN – Dialogue Request – [Supplier Name]".

Read the official notice

What happens next

This is an early notice: the buyer is planning a tender, and its documents come when the tender is published. Read the official notice for the details.

Procedure: not stated. Published 20 Oct 2026.

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